Reevaluation Process
Reevaluation Planning Meeting
No Additional Data Needed/No New Disabilities Considered
If no additional data is needed, the Case Manager will indicate that no additional information is needed, and the types of data used to make the determination.
The Parent/Guardian/Age of Majority Student must be informed of his/her right to request an evaluation. After the parent(s)/guardian(s) are informed of their right to request an evaluation the Case Manager will complete the Reevaluation Planning meeting by printing the Reevaluation Review document for the Reevaluation Planning Team to sign. The Reevaluation Review document can be printed from the Documents section of the left-hand navigation menu.
Participants of the Reevaluation Planning Team will sign the document and the Case Manager will then upload the signed document within the Reevaluation Review process. In addition, the signed Notification of Meeting must be uploaded and attached within the Reevaluation Process
After completing the PWN, the Case Manager will select the Outcome for the Reevaluation Review process. If the Reevaluation Planning team determined no additional information is needed to determine eligibility the Case Manager should select “No Additional Information Needed - Eligibility Determination”, and select the meeting date as the End Date.
After entering the End Date and selecting the Outcome Recommendation, the Case Manager will finalize the Reevaluation Review process. The team can then continue with the Eligibility Determination process.
Eligibility Determination
The Pending: Eligibility Determination process is accessed from the student’s Programs tab. Users will click create, and then select Reevaluation as the Reason using the dropdown box.
The Case Manager will either create a new meeting or link the Eligibility Determination to the Reevaluation Review meeting. Within the Eligibility Determination process, the user must indicate whether the parent has received a copy of the evaluation report. If the team determined that no additional data was needed, the user would select “N/A” from the dropdown box.
The Case Manager will lead the team in a discussion about whether the student continues to meet criteria for one or more disabilities and if the severity of the student’s disability indicates the continued need for special education services. Enrich IEP will auto populate the student’s previously identified disabilities for consideration. Users should select “Yes” for the prompt “Disability Worksheet Needed?”. Selecting “Yes” will cause Enrich IEP to generate the disability consideration questions for the team to consider. Users may select “No” for the prompt “Enter Worksheet Data” for continuing categories of disability, but should select “Yes” for any new disabilities the team is considering.
If the team determines the disability has an adverse effect on educational performance, The case manager will document the adverse effect in the text box provided. If the team determines that the student requires specially designed instruction due to the disability, the case manager will document the evidence in the text box provided.
If the team determines that the student continues to meet the criteria for the disability being considered, the user will indicate whether the disability considered is the Primary or a Secondary disability.
The team will address the three Additional Consideration questions, and the case manager will document the team determination. The case manager will then record the eligibility conclusion as determined by the team.
The case manager will print the Eligibility Determination document for the team to sign. The case manager will upload the signed Eligibility Determination document within the Eligibility Determination process. After completing the PWN and uploading all signed documents, the user will enter the Outcome of the Eligibility Determination process as determined by the team, and enter the End Date. The End Date would be the date of the team determination.
Note: Enrich IEP will complete a compliance check. If the eligibility determination compliance timeline was not met the user will be prompted to enter a reason and any appropriate comments after finalizing the Eligibility Determination process.
For additional information on conducting a reevaluation planning meeting when
additional data is needed, reference the
Reevaluation Planning: Additional Data Needed page.
For additional information on conducting a reevaluation planning meeting when
no additional data is needed and NEW disabilities are being considered, reference the
Reevaluation Planning: No Additional Data Needed/New Disabilities Being Considered page.
