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Content-Location: file:///C:/516AA210/SmartFindExpressEmp_files/master03.xml
Content-Transfer-Encoding: quoted-printable
Content-Type: text/xml; charset="utf-8"
A “Smart”
Express Way
To
Employee
Overview!
![](3D"slide0014_image001.jpg")
SmartFindExpress
•Access the IVR
(interactive voice response) by calling 864-422-2300=
3;
•
•Access the browser bas=
ed
system by the link on the district webpage or at http://subs.greenville.k12.s=
c.us
•
•Watch the Welcome scre=
en
for district announcements!
![](3D"slide0002_image003.gif")
SmartFindExpress
<=
span
class=3DBB style=3D'position:absolute;left:-3.92%'>•Access
Number =3D Employee ID numbe=
r
<=
span
style=3D'font-size:75%;visibility:hidden'>•
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>•PIN Numbe=
r =3D CARS
PIN Number
<=
span
style=3D'font-size:75%;visibility:hidden'>•
•Do not use
“Back” button to navigate to a previous screen. Buttons are provided in ![](3D"slide0003_image005.gif")
SmartFindExpress
•Home Page
<=
/div>
•
•
Shows your name
•
System announcements
• System notifications
•
Location announcements
• Notices of expiration dates
![](3D"slide0004_image007.jpg")
Employ=
ee
Menu Option - PROFILE
<=
span
style=3D'font-size:22%;visibility:hidden'>•
<=
span
style=3D'font-size:88%'>•Displays:
Current Address
Status
<=
span
style=3D'font-size:88%'>•Email:
displays email address
Allows
you to “Enter” or “Change”
Click the Save button
<=
span
style=3D'font-size:88%'>•Job Creation and Job Cancellation
Emails
will be sent to this email address!
![](3D"slide0005_image008.gif")
![](3D"slide0005_image010.gif")
![](3D"slide0005_image011.gif")
Create an Absence
• Enter absence information and continue until a job number is =
assigned!
•
•<=
/span>Your primary location will be displayed.
•<=
/span>Your primary classification will be displayed.
=
;
•
•<=
/span>Select REASON for absence.
• Indicate if Substitute is required.
• Click on calendar to edit d=
ate(s)
of absence.
• Start and stop time will de=
fault
to your school schedule.
=
•
•
![](3D"slide0006_image012.gif")
OPTION TO
SELECT SUBSTITUTE
•
•<=
/span>Can enter substitute ID or look up by name
•
•<=
/span>Can indicate YES if sub is
“pre-arranged”
• You have talked to the sub and they
![](3D"slide0007_image014.gif")
![](3D"slide0007_image016.gif")
![](3D"slide0007_image018.gif")
• have agreed to accept assignment.
• The substitute must access
system,
• verify, and obtain job
number
•
•<=
/span>Can indicate NO and system will call
• requested substitute for this absence
<=
/div>
•
Substitute Instructions
• Can enter instructions durin=
g job =
; creation
<=
span
class=3DBB style=3D'position:absolute;left:-3.83%'>• They can be viewed on line and
heard
=
;
on the IVR syst=
em as
well
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>• Can attachment files to the
job
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>• On job creation – 3
attachments
<=
span
class=3DBB style=3D'position:absolute;left:-4.21%'>• On job modify – no lim=
it to
number
VALIDATION OF ABSENCE
<=
span
style=3D'visibility:hidden'>•
<=
span
style=3D'visibility:hidden'>•
<=
span
class=3DBB style=3D'position:absolute;left:-3.82%'>• To specify a
substitute they must pass
all available checks for the
job
![](3D"slide0009_image020.gif")
![](3D"slide0009_image021.gif")
![](3D"slide0009_image023.gif")
MODIFYI=
NG
YOUR SCHEDULE
<=
span
class=3DBB style=3D'position:absolute;left:-3.89%'>•Allows yo=
u to
modify your work schedule
<=
span
style=3D'visibility:hidden'>•
<=
span
style=3D'visibility:hidden'>•
<=
span
style=3D'font-size:75%;visibility:hidden'>•
•Uncheck t=
he box
next to the day(s) you want to modify. Make updates, click continue
to return to the Absence information.![](3D"slide0010_image025.gif")
![](3D"slide0010_image027.gif")
CREATE
ABSENCE CONFIRMATION=
• Verify information is correct
•
Click on Create Absence button
•
• Create Absence Verification will display
•
A job number will be on this screen
• An absence is not valid until
• j=
ob
number is created
![](3D"slide0011_image029.gif")
![](3D"slide0011_image031.gif")
REVIEWING ABSENCES
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>•Displays =
all
absences
in list or calendar format&#=
13;
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>•Can view =
details
of an absence
<=
span
class=3DBB style=3D'position:absolute;left:-4.43%'>•Can cance=
l an
absence (if in future)
<=
span
class=3DBB style=3D'position:absolute;left:-3.7%'>•Use Nex=
t
and Previous buttons to navigate
<=
span
style=3D'visibility:hidden'>•
![](3D"slide0012_image033.gif")
![](3D"slide0012_image035.gif")
![](3D"slide0012_image037.gif")
![](3D"slide0012_image039.gif")
CANCELLING ABSENCES
•
•<=
/span>Click the job number link
•
•A Cancel button will display for current and futur=
e jobs
when:
•<=
/span>Job is not started
•<=
/span>Job will not start in next two hours
•<=
/span>Substitute has not been assigned
•<=
/span>Substitute is assigned but within time allowed to
cancel
•
•<=
/span>Indicate that Substitute needs to be notified by
clicking box
•
•<=
/span>Click Canc=
el
Job
•
•<=
/span>Substitute will be called.
•
![](3D"slide0013_image041.gif")
![](3D"slide0013_image043.jpg")
![](3D"slide0013_image045.gif")
' + ENDSHOW_MESG + '
![](3D"notes_flag.gif")
No=
tes![](3D"buttons.gif")
![](3D"slide0004_image006.jpg"){kind=link}
![](3D"slide0012_image032.png"){kind=link}
![](3D"slide0012_image036.png"){kind=link}
![](3D"slide0012_image038.png"){kind=link}
![](3D"slide0013_image042.png"){kind=link}