Accounting Services Department
Our department provides leadership and guidance for the support programs of Accounts Payable, Fixed Assets, Investments and Accounting.
Accounts Payable
All payments for purchases made by our locations are processed through Accounting Services. Payments include those for purchased goods, services, employee travel, etc. We also prepare 1099 forms annually. Checks are issued on Wednesday of each week. Average monthly payments are $15,121,578.62 which represents an average of 6418 transactions per month.
We handle employee expense payment requests according to our district procedures (travel rule DJD(R)) and the Reimbursement Request for Travel Expenses form (Excel). Advances can be requested if the anticipated expenses exceed $300. For specific accounts payable questions or concerns, you can e-mail us: ap@greenville.k12.sc.us.
Fixed Assets
The District follows the capitalization policies established by the Federal Government. Currently, the threshold for machinery and equipment is $5,000.00 and construction/renovation is $100,000.00.
Equipment that is valued at $500 up to the federal capitalization rate will be recorded in the Inventory Tracking System. Inventory items are not fixed assets and will not be capitalized or depreciated.
It is the school/departments’ responsibility to update the fixed asset and inventory records for any additions (local funds or donations), transfers or disposals by completing the necessary forms and returning them to the fixed asset accountant.
Individual physical inventories are performed by each location twice yearly. Schools/departments are required to put in serial numbers, make-model, building and room number through the J.D. Edwards system and the inventory control system.
Investments
Investments are made in accordance with South Carolina law. Safety of principal is the first criterion of all investments. In January of each year, a letter is sent to all Greenville County banks with which the district does not have investment relationship at that time to express the District’s interest in investing with the institution and to notify of the District’s procedures related to the investment program. Bids are solicited on each investment.
Accounting
The district uses a system of accounting that complies with applicable State Department of Education regulations and state statutes. The District also adheres to any accounting industry standards and Federal Office of Management and Budget pronouncements. The District is audited annually by external auditors and periodically by State, Federal and the District’s internal auditor.
The District has received the Government Finance Officers Association of the United States and Canada certificate of achievement for excellence in financially reporting for it’s Comprehensive Annual Financial Report for seventeen consecutive years. Also, we have received the Association of School Business Officials International Certificate of Excellence in Financial Reporting for nine consecutive years.
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Tom Hindman Bonita Pierce Alillian Trull |
Accounts PayableAnnette Bell Sherry Grigg Jan Shackelford Michelle Whitmire |
Assett ManagementSharon Coleman FacilitiesMaxine Horne Claire Harmon |
